Responses
Understand reply statuses
What Attending, Declined, No reply yet and Pending mean, and why the Guests and Responses pages label them differently.
Every guest has one status. The Guests page and the Responses page show the same statuses, but some use different words. The table below matches them up.
| What it means | Responses page | Guests page |
|---|---|---|
| Coming (replied yes, or added by you as confirmed) | Attending | Confirmed |
| Not coming | Declined | Declined |
| On your list, hasn't replied yet | No reply yet | Pending |
| Asked to come and is waiting for your approval | Pending | Approval pending |
"Pending" means different things. On the Responses page, Pending means someone is waiting for your approval. On the Guests page, Pending means they haven't replied yet, and people waiting for approval show as Approval pending (with an Awaiting approval filter).
Registration events
If your event uses Open registration, everyone who signs up counts as attending. There's no "not coming" choice on the form.
When guests change their reply
Guests reply on your event page. If they reply again with the same email or phone number, their earlier reply is updated rather than added twice. Someone you've already approved stays approved when they update their details.
Change a status yourself
- Open the Guests tab.
- To change one guest, open their row and choose a new Status: Confirmed, Declined, Pending or Approval pending.
- To change several, select them and choose Confirm selected, Decline selected or Mark as pending.
- For people waiting for approval, select Approve.
Delete selected and Remove take guests off the list completely. This can't be undone.
Guest limits
Each plan has a limit on confirmed guests (see Plans and early-booking discounts). When an event reaches it, new guests trying to reply as attending see "This event has reached its guest limit." Guests already on your list can still update their replies. Adding or approving guests yourself may not be stopped in the same way, so keep an eye on your attending count.
Download your replies
On the Responses page, select Export CSV to download the replies, including answers to any extra questions you asked.
Still need help?
Email us and include your event name. For a payment, add the reference shown on your event.
inviteeasehq@gmail.com